Scanning To Save Money
Like most businesses, we’re always looking at ways of reducing costs. Even those small changes add up to improve profitability – all of which may prevent painful cuts further down the road.
Did you know that, according to a YouGov study, small and medium sized businesses in the UK waste more than £42.2 million per day in revenues looking for documents? Wow. So, what’s the fix?
The answer’s simple – creating a ‘paperless office’. Hmm. OK – simple to say, but not so simple to put into place, right? And maybe that’s why the majority of SMEs haven’t done so – despite the clear benefits, which stretch further than just saving money – take a look at the study and add a few more to boot; documents not being lost, damaged or deteriorating over time.
Well, it’s not as difficult as you may first think.
Clearly, there needs to be a document management system in place so that documents coming into the business can immediately be scanned and electronically stored ready for distribution and access.
But what about existing documents and drawings? These will need to be scanned too – and may need to be treated differently to other business documentation.
As we know with drawings – they can get quite large. Bigger paper-based drawings take up more space obviously, even when hung vertically in cabinets. With the cost of today’s real estate, businesses are turning to scanning documents rather than relocating thereby creating more space for expansion. One 100GB disk drive can hold the information of 110 four-drawer filing cabinets – now that’s quite a lot of space saved, which can be put to better use.
Our team has years of experience in scanning projects, from small to large format. For those sensitive documents we simply work at your offices so that nothing is removed from site.
But it doesn’t stop there – if you need the scanned, raster-based files in an editable CAD format then that’s no problem either – our vectorisation and CAD capture processes will get your drawings in the format of your choice in no time at all.
Get in contact today for a free, no obligation chat with one of our expert team members.