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Administration Assistant
Salary indication: £15,000 to £20,000
Necessary skills and qualifications
- Excellent ability to communicate in English
- Keen to share knowledge, to learn and develop new skills
- Good general computer skills, particularly, Excel
- Must be able to work both independently and as part of a team
Useful but not essential
- Previous production/procurement management experience
Purpose of the Job
The Administration assistant will support the operations team carry out a number of support tasks. Primary areas of work will include production planning and purchasing and general administration support for the Operations team.
Organisation & Reporting
- Direct Line Manager : Managing Director (Technical)
- Functional Leadership & Reporting : Will work closely with the Supply Chain management team, and other areas within the Operations team.
Network & Links
- Supply chain management team, assisting with production planning and procurement
- Centralised function which supports Engineered Solutions, Standard Products, Spares and Service and the company in general
- Production demands for standard products will come from the distribution managers
- All purchase requirements for engineered solution projects will be raised by the project managers
- Spares and service demands will originate with the spares and service department
- Miscellaneous purchases will be received from a variety of personnel
- Keep internal client well informed at all stages of the procurement or manufacturing process
- Inform management of any significant project development, problem or progress
- Ensure all purchased or manufactured components or services are correctly specified to suppliers and assist with the expediting of purchased components and services when necessary
- Wider network
- All sales, after-sales and operational teams
- Management Team members and all group Management Teams
- Employees globally, in particular sales, project, proposal and engineering teams, procurement, quality, site erection and commissioning team members.
Mission & Objective
- Production planning and control
- Register and plan production requirements effectively to achieve the required specification and delivery
- Raise demands for all components and services required to manufacture products
- Assist in the management of the production and assembly process
- Purchasing
- Register and plan purchase demand, request quotations from multiple suppliers
- Negotiate the best terms possible to secure quality, delivery and specification
- Expedite the delivery when required
- Ensure compliance with business/ clients quality systems, relevant standards and controls.
- Any other task which may be reasonably requested
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